Opportunities

 

We’re looking for talented people to join Team Book.

Current openings:

Director of Finance & Operations

The National Book Foundation (NBF), presenter of the National Book Awards, is seeking an experienced finance and operations professional to join a small, dynamic team in the full-time, senior-level role of Director of Finance & Operations.

In this newly created role, the Director of Finance & Operations will serve as a key member of the senior leadership team, governing all aspects of NBF’s financial, operational, and HR activities. Reporting directly to the Executive Director, this role will act as a strategic leader in helping NBF create and enact equitable and strong systems, strategies, and protocols that will best position the organization to fulfill its mission and reach new levels of impact. They will be charged with managing and communicating all financial matters to the leadership team and Board of Directors, with the goal of enhancing strategic decision-making and ensuring long-term fiscal stability. This role will collaborate internally with the Board of Directors, Director of Development, Administrative Assistant, and other colleagues; and externally with an outsourced accounting firm, auditor, and other stakeholders to ensure transparency and consistency across a broad range of activities.

The ideal start date for this position is August 2024. This is a full-time position based in New York City and operates on a flexible hybrid in-office / remote schedule. Some evening and weekend work is required.

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role. The National Book Foundation is committed to inclusivity and does not discriminate on the basis of race, religion, ethnicity, age, gender identity, sexual orientation, socio-economic status, nationality, marital status, parental status, military service, or disability.

PRIMARY RESPONSIBILITIES:

Leadership & Strategy

  • Promote and maintain an organization-wide culture of exemplary fiscal responsibility based on transparency, accuracy, timeliness, and compliance.
  • Lead strategic and multi-year budgeting and financial forecasting, with an eye towards thoughtful growth
  • Ensure compliance with city, state, and federal protocols across all activities, keeping abreast of changing laws, policies, and best practices; modify existing and develop new internal policies as needed
  • Liaise with relevant Board Committees (Budget/Audit/Finance; Investment), acting as a primary point person in committee communications, reporting, and overall stewardship
  • Supervise Administrative Assistant

Financial (60%)

  • Provide financial oversight for the organization and be responsible for the entire range of financial management, from daily operations to high-level management
  • Partner with leadership team and Executive Director to think strategically about the organization’s financial health and long-term growth, including developing multi-year financial models and strategies
  • Oversee the annual finance planning/budgeting processes and lead the creation of the annual organizational budget, in close collaboration with the Executive Director and Director of Development, providing guidance for all staff with budget oversight responsibilities
  • Support budget management and forecasting throughout the year, including program budgets, and manage cash flow
  • Coordinate and manage the annual audit and the preparation and submission of the IRS 990; oversee licensing, Secretary of State reporting, insurance and reporting requirement
  • Act as primary point person for NBF’s outsourced accounting firm
  • Prepare budgets and financial reports for grant applications and track reporting of project/program budgets and expenditures; work with the development team for timely grant proposals and reports
  • Monitor NBF’s financial accounts in accordance with internal protocols, including investment portfolios; interpret and present financial results of operations and programs each month.
  • Improve upon existing reporting templates and systems, in order to effectively communicate NBF’s financial activities to a variety of stakeholders
  • Oversee payroll, payroll liabilities, and benefits including PTO accrual and retirement plans
  • Create and maintain excellent financial controls, policies and procedures
  • Ensure efficient functioning and documentation for all financial systems including receipts, disbursements, billing, bookkeeping, budgeting, and accounting; oversee accounts receivable and payable

Operational (25%)

  • Ensure that filing systems are organized, complete, and current; with logistical support from the Administrative Assistant and in accordance with NBF’s Document Retention Policy
  • In collaboration with the Executive Director, continually evaluate hybrid work policies and protocols in a changing office culture—balancing flexibility with optimal workflow and team building
  • Oversee and collaborate with various team members to manage the organization’s physical infrastructure, properties, and system maintenance (i.e., phone system, security, cleaning, insurance, supplies, etc.); in particular, help determine and enact future plans for NBF’s physical office space
  • Balance needed operational investments against achievable cost savings to ensure sound management, including for physical spaces (i.e., off-site storage) and technology in consultation with the Director of Technology & Special Projects
  • Ensure all financial and operational activities are effectively integrated into NBF’s newly introduced Salesforce database system; assist with data management and maintenance; produce and present reports as necessary

Human Resources & Staff Management (15%)

  • Advise on, develop/refine, and implement sustainable HR systems and protocols, including but not limited to: payroll, timesheets for hourly employees, overtime, and PTO tracking
  • Oversee benefits administration, including completing annual censuses and helping field benefits questions from employees, as well as ongoing maintenance of a 403(b) plan, health/dental/vision insurance plans, LTD and STD plans, and others
  • Oversee all hiring, onboarding, and off-boarding processes; work closely with Executive Director to oversee the annual review process
  • Work with Executive Director to troubleshoot any personnel issues and/or changing organizational policies; lead the revision process of the employee manual as part of the next strategic planning process (slated for winter 2025)
  • Manage internal communications on organization wide administrative matters
  • Work with Executive Director to ensure NBF fosters a supportive and responsive work environment for a diverse group of employees; support opportunities for staff development and team building

QUALIFICATIONS:

  • At least 5-10 years of experience in a financial management position ideally within a nonprofit organization
  • Experience managing operational and HR systems, as well as audits and 990 preparation
  • Experience with long-term financial planning, budgeting, and resource management to support organizational stability and growth, preferably within an organization with a budget of $2-5 million
  • Exceptional organizational skills and attention to detail
  • Ability to handle multiple, overlapping timelines and tasks, and work under deadlines
  • Comfort interfacing and communicating with a variety of internal and external stakeholders
  • Enthusiasm about working and collaborating with a small team at a mission-driven organization
  • Applicants should be proficient with the Microsoft Office Suite, Google Suite, Quickbooks, database programs (preferably Salesforce), Mac OS, Zoom, and Slack
  • A passion for reading and literature and demonstrated experience within the literary arts is preferred

COMPENSATION:

This is a full-time exempt position based in New York City (with a flexible in-office/remote hybrid schedule) and benefits package, including paid time off, health care, 403(b) retirement plan including employer match, professional development stipend, and other benefits. Salary is $110,000-$130,000 depending on experience.

TO APPLY:

Send resume and cover letter to jobs@nationalbook.org with the subject line “Director of Finance & Operations – YOUR NAME”. Review of applications will begin in early July 2024, and continue until the position is filled. Priority will be given to applications received by July 7, 2024 (updated deadline). Position begins in August 2024.

Internships

The National Book Foundation offers internships for current undergraduate or graduate students who want to work with an established and active literary nonprofit. For more information about our internship program, see our Education & Access programs page.