Opportunities

 

We’re looking for talented people to join Team Book.

Current openings:


Director of Development

The National Book Foundation is seeking an experienced development professional to join a small, dynamic team in the full-time, senior-level role of Director of Development. The Director of Development will lead all aspects of the Foundation’s fundraising and cultivation efforts, while working closely with the Executive Director, Deputy Director, and Board of Directors. The National Book Foundation is in a period of both evolution and growth, and we are seeking a strategic leader who can help access the resources that will enable the Foundation to reach a new level of impact, with a heavy focus on individual giving and donor cultivation. The Director of Development will provide intellectual support and leadership for all development efforts and activities, including: the launch of the National Book Foundation Leadership Circle, a giving society/advisory group designed to strengthen the Foundation’s network of and engagement with high-level individual donors; annual giving campaigns; management of existing Foundation and government grants, and research of new opportunities; high-level management of the Foundation’s donor database and tracking / communication systems with operational support from the Administrative Assistant; and maintaining the Foundation’s Book Council (junior committee). This position is based in New York, though may begin remotely as needed during the Covid-19 pandemic.

About the National Book Foundation

The National Book Foundation is building a nation of readers. We believe books have a unique capacity to help people learn, grow, and engage critically with the complex world around us. Our goal is to make literary culture welcoming and accessible to everyone.

The National Book Foundation emerged out of and continues to present the National Book Awards, one of America’s most prestigious literary prizes with a record of helping to shape and expand our literary canon. For readers and writers alike, the Awards are a major annual event that focuses national attention on books of the highest quality and relevance. While the Awards remain central to our work, they are embedded in a rich mix of programs that collectively encourage all people to participate in a radical and transformative act: reading. The Foundation believes that reading helps us recognize the humanity of others and meaningfully address the defining issues of our times. What books embody – nuance, empathy, deep reflection and analysis, storytelling that gives meaning to our varied lives – are precisely the values we want to elevate.

In a typical year, the National Book Foundation raises between $1.5 and $2 million, primarily from Foundation grants, government support, and corporate sponsorship of the National Book Awards, with individual giving remaining a largely untapped resource.

Primary Responsibilities:

Leadership Circle

  • Work closely with the Executive Director and Fundraising & Development Committee on the launch of the Leadership Circle and implementation of the accompanying individual giving strategy, with an eye towards ambitious growth, including: donor prospecting, stewardship, and in some cases solicitation
  • Coordinate and oversee donor cultivation efforts, including special events; manage donor benefits, including identifying opportunities within the Foundation’s existing slate of activities; oversee twice annual meetings of the Leadership Circle

Grants & Fundraising

  • Collaborate with Deputy Director and relevant program staff on all new and existing government and foundation funding applications, renewals, and reports, including meeting with local government representatives and program officers, when appropriate
  • Oversee the logistics of year-round fundraising campaigns
  • Maintain the Foundation’s grant calendar and ensure all deadlines are communicated and met
  • Identify and cultivate new foundations and avenues of support
  • Manage individual appeals and end-of-year mailings, with support from Administrative Assistant
  • Ensure external materials (web, print) are up-to-date and funder-friendly

Development & Organizational Planning

  • Help develop and implement the next phases of a holistic fundraising plan, as part of the Foundation’s forthcoming strategic plan
  • Contribute to the development and execution of strategies around potential endowment or capital campaigns, in collaboration with the Executive Director and Board leadership, leveraging Leadership Circle support

Board of Directors, Councils, and Committees

  • Support the planning of, attend, and document meetings with the Board of Directors and Board Committee meetings, when appropriate; maintain up-to-date information on Board Members (contact info, professional activities)
  • Staff the Fundraising & Development Committee to ensure Board participation in relevant fundraising efforts; staff the Board Development Committee, with a focus on recruiting new Board members who can effectively support fundraising efforts
  • Oversight of Book Council (junior committee) including scheduling meetings, nomination process, and supervision of all Book Council activities, including reinvigorating the group after a period of inactivity during the pandemic

Database Management

  • Advise and develop the creation and implementation of any high-level systems related to development activities; supervise the Administrative Assistant’s use of the eTapestry database for coding, tracking, tagging, and list-pulling for all development activities
  • Coordinate with the Communications and Marketing Manager and other staff to ensure lists from special events and other organizational activities are synchronized with development efforts

Qualifications: We are looking for applicants with at least 5-10 years of managing development activities, preferably within an arts or cultural organization, and a proven track record that blends major institutional fundraising with the capacity to grow an organization’s individual giving base. Candidates should possess: excellent verbal and written communication skills; exceptional organizational skills and attention to detail; ability to handle multiple, simultaneous tasks and work under deadlines; comfort interfacing with new and potential donors; and enthusiasm about working and collaborating with a small, passionate team. Applicants should be proficient with the Microsoft Office Suite, Google Suite, and database programs (preferably eTapestry). A passion for reading and literature is a must. Some evening and weekend work, as well as some travel, is required.

Compensation: This is a full-time exempt position with a generous benefits package. Compensation is commensurate with experience.

To Apply: Send resume and cover letter to [email protected] with the subject line “Director of Development”. Review of applications will begin in mid-May 2021 and continue until the position is filled. Position begins in summer 2021. No phone calls, please.

The National Book Foundation is committed to inclusivity and does not discriminate on the basis of race, religion, ethnicity, age, gender identity, sexual orientation, socio-economic status, nationality, marital status, parental status, military service, or disability.

Administrative Assistant

The National Book Foundation, presenter of the National Book Awards, is seeking a full-time Administrative Assistant to join our small and dynamic team. The Administrative Assistant reports directly to the Executive Director (ED) and provides daily executive support, office coordination, and assistance with operational, financial, and some development activities. This is a critical support position at an established and active literary nonprofit, offering a wide ranging and valuable experience to a candidate seeking a career in arts administration. This position is based in New York, though may begin remotely as needed during the Covid-19 pandemic.

Areas of Responsibility:

Executive support:

  • Coordinate the calendar and daily office schedule of the Executive Director, including scheduling, booking, and preparing for on- and off-site meetings and travel
  • Help to organize and support ED’s communications, relationships, and meeting follow up
  • Assist with administrative details associated with the Board of Directors, including record-keeping as well as scheduling and preparing for Board meetings
  • Coordinate and document (when applicable) internal meetings
  • Maintain an awareness of organizational stakeholders (board, donors, key partners, authors, etc.) and develop a comprehensive understanding of the overall organizational activities in order to anticipate and prioritize tasks/deadlines/meetings/travel

Financial/Operations/Development:

  • Assist the Executive Director and bookkeeper with various aspects of clerical financial record-keeping, including organizing bills, invoices, and payments
  • Code all bills and oversee outgoing payments appropriately
  • Support the preparation and filing of required financial reports to government and foundation funders and major individual donors
  • Monitor incoming donations and assist in drafting timely acknowledgement letters, and process checks and other payments appropriately
  • Assist in the assembly of materials needed for annual audit with support from the Executive Director and bookkeeper

Office coordination:

  • Help ensure a well-run, well-organized office
  • Liaise with building management and outside vendors
  • Ensure that filing systems are organized, complete, and current, including legal records, new hire paperwork, W-9s, contracts, and financial documents
  • Oversee basic office technology (and day-to-day relationship with IT contractor), equipment, and office supply inventories
  • Help prepare various organizational mailings

Other duties:

  • Additional duties as assigned, including supporting special projects and events

Qualifications: The successful candidate will be an extremely organized, detail-oriented, self-starting multi-tasker who is also collaboratively minded, deadline-conscious, and flexible. Excellent oral and written communications skills are essential. Advanced Microsoft Office Suite and Mac OS skills are required. At least 2 years administrative experience is preferred, ideally having reporting to senior management. A passion for reading and literature is a must.

Compensation: This is a full-time exempt position with a benefits package including paid time off, health care, and other benefits. Salary is $38,000–$40,000, depending on experience.

To Apply for the Position: Send resume and cover letter to [email protected] with the subject line Administrative Assistant. Review of applications will begin in mid-May 2021 and continue until the position is filled. Position begins in summer 2021. No phone calls.

The National Book Foundation is committed to inclusivity and does not discriminate on the basis of race, religion, ethnicity, age, gender identity, sexual orientation, socio-economic status, nationality, marital status, parental status, military service, or disability

Internships

As a response to the unfolding COVID-19 pandemic, all internships at the National Book Foundation will be held remotely until further notice.

The National Book Foundation, presenter of the National Book Awards, welcomes applications from individuals seeking internships at the center of an established and active literary nonprofit. Interns assist with a variety of tasks and programs, including the National Book Awards, 5 Under 35, BookUp, and Book Rich Environments, as well as administrative, marketing and social media projects.

Internships at the National Book Foundation include a robust introduction to the world of literary non-profits, with exposure to aspects of programming, development, community engagement, and operations. Our small and dedicated staff ensures that every intern receives the mentorship and experience necessary to progress in the arts or publishing industry.

Our internships operate on a seasonal calendar, and require a minimum of 16 hours a week (ideally two full work days).

Fall Internships: September – December
Applications due July 1

Spring Internships: January – April
Applications due November 1

Internships are open to students currently enrolled in an undergraduate or graduate course of study; priority is given to applicants who will be receiving course credit for their internship.

General responsibilities include, but are not limited to:

  • Assisting with National Book Award entries and procedures
  • Helping with the coordination of National Book Awards Week events and related materials
  • Receiving and sorting National Book Award Ceremony RSVPs and related correspondence
  • Supporting education and public program initiatives through event assistance, materials management, and program tracking and documentation.
  • Contributing to the National Book Foundation’s social media outlets.
  • Editing of press releases and marketing materials
  • Assisting at events outside working hours.

Qualifications: We are looking for a responsible self-starter who is hard-working, detail-oriented, organized, and able to multi-task. Excellent oral and written communication skills required. Having a passion for reading and literature is a must.

Compensation: Internships are unpaid; a local travel stipend is available.

To Apply for An Internship: Send resume, cover letter, and a list of ten favorite contemporary books to [email protected] with the subject line Internship as well as the season applying for. In the body of your email, please indicate where you are enrolled as a student, and whether you will be receiving course credit.

The National Book Foundation is committed to inclusivity and does not discriminate on the basis of race, religion, ethnicity, age, gender identity, sexual orientation, socio-economic status, nationality, marital status, parental status, military service, or disability.

About the Organization:

The mission of the National Book Foundation, presenter of the National Book Awards, is to celebrate the best literature in America, expand its audience, and ensure that books have a prominent place in American culture. The Foundation approaches this work from three programmatic angles: Awards & Honors, recognizing exceptional authors, literature, and literary programs; Education & Access initiatives, helping young and adult readers develop a lifelong passion for books; and Public Programs, bringing acclaimed authors to communities nationwide to engage in conversations about books and the power of literature as a tool for understanding our world, cultivating meaningful discourse around the issues of our age. Information on all of the Foundation’s programs can be found online at nationalbook.org.