Opportunities

 

Director of Public Programs

The National Book Foundation (NBF), presenter of the National Book Awards, is seeking a full-time Director of Public Programs to join its dynamic team and oversee nearly 40 events throughout the country each year. The ideal candidate is an experienced and thorough program administrator with a deep understanding of the literary landscape; is capable of both high-level strategic thinking and granular logistical/administrative execution, and is highly skilled at collaborating with both internal staff and external partners. This public-facing position will help expand the Foundation’s national footprint by maintaining and growing existing public programs, engaging new audiences, and developing new partnerships. This position reports directly to the Executive Director.

Primary Responsibilities:

    • Executes all logistics for NBF’s Public Programs, which include NBF Presents, which brings National Book Award–honored authors to universities, libraries, festivals, and conferences across the country; Literature for Justice, a project that uses literature to contextualize and humanize the issue of mass incarceration in America; Eat, Drink & Be Literary, which brings major contemporary authors to BAMcafé for intimate readings, engaging discussions, and a festive meal; and more
    • Facilitate national and local author appearances and actively create opportunities for authors associated with the Foundation
    • Event coordination and planning, including securing venues, booking / coordinating travel, ordering books, etc.
    • Maintain and track public program budgets, including travel expenses, author honoraria, technology, book purchases, etc.; support grant reporting with budget information
    • Work with NBF staff and partners to ensure that public programs are well publicized and well attended with a high level of audience engagement
    • Assist in developing new relationships, partnerships, and programs to increase the Foundation’s national presence and engage new audiences
    • Assist in building national network of audiences and ensuring a diverse range of events, locations, and partners
    • Develop systems to track, document, organize and more efficiently execute NBF public programs.
    • Develop, alongside contractors and the Communications and Marketing Manager, materials for NBF public programs.
  • Manage relationships with NBF-affiliated authors and maintain an awareness of their work, published and forthcoming.

Additional Responsibilities:

    • Oversee one-off and/or new series such as Notes from the Reading Life, a series that brings well-known readers to library branches in New York City to discuss the books that have changed their lives
    • Help plan the Why Reading Matters conference alongside NBF’s Director of Education
    • Assist, as needed, with a variety of National Book Awards events and campaigns, including the Finalists Reading, Medalist Ceremony, National Book Award Ceremony and Dinner, and After-Party
    • Maintain a robust presence within the literary community, staying abreast of authors, current work, and industry trends
  • Manage seasonal public programs staff, interns, and (potentially) full-time programmatic staff

Qualifications: We are looking for applicants who are versatile, ambitious, organized, and are outstanding multitaskers. Excellent verbal and written communication skills are essential, as is familiarity with managing and monitoring program budgets and comfort with public speaking. Applicants should have at least 5 years of experience managing public arts programs. Ability to collaborate on fundraising and marketing efforts is preferred. Applicants should be proficient with the Microsoft Office Suite, Google Docs, and database programs (preferably eTapestry). A passion for reading and literature is a must. Some evening and weekend work, as well as travel, is required.

Compensation: This is a full-time exempt position with a generous benefits package. Compensation is commensurate with experience.

To Apply for the Position: Send resume, cover letter, and a brief statement describing your literary interests to jobs@nationalbook.org with the subject line Director of Public Programs. Applications will be reviewed as they are received. No phone calls please.

The National Book Foundation is committed to inclusivity and does not discriminate on the basis of race, religion, ethnicity, age, gender identity, sexual orientation, socio-economic status, nationality, marital status, parental status, military service, or disability.


Administrative Assistant

The National Book Foundation, presenter of the National Book Awards, is seeking a full-time Administrative Assistant to join our small and dynamic team. The Administrative Assistant reports directly to the Executive Director (ED) and provides daily executive support, office coordination, and assistance with operational, financial, and some development activities. This is a critical position at an established and active literary nonprofit, offering a wide ranging and valuable experience to a candidate seeking a career in arts administration.

Areas of Responsibility:

Executive support:

  • Coordinate the calendar and daily office schedule of the Executive Director, including scheduling, booking, and preparing for on- and off-site meetings and travel
  • Help to organize and support ED’s communications, relationships, and meeting follow-up
  • Assist with administrative details associated with the Board of Directors, including record-keeping as well as scheduling and preparing for Board meetings
  • Coordinate and document (when applicable) internal meetings
  • Maintain an awareness of organizational stakeholders (board, donors, key partners, authors, etc.) and develop a comprehensive understanding of the overall organizational activities in order to anticipate and prioritize tasks/deadlines/meetings/travel

Financial/Operations/Development:

  • Assist the Executive Director and bookkeeper with various aspects of clerical financial record-keeping, including organizing bills, invoices, and payments
  • Code all bills and oversee outgoing payments appropriately
  • Monitor incoming donations and, in coordination with the Deputy Director, produce weekly financial reports for the Executive Director, draft timely acknowledgement letters, and process checks and other payments appropriately

Office coordination:

  • Help ensure a well-run, well-organized office
  • Liaise with building management and outside vendors
  • Ensure that filing systems are organized, complete, and current, including legal records, new hire paperwork, W-9’s, contracts, and financial documents
  • Oversee basic office technology (and day-to-day relationship with IT contractor), equipment, and office supply inventories
  • Help prepare various organizational mailings

Other duties:

  • Additional duties as assigned, including supporting special projects and events

Qualifications: The successful candidate will be an extremely organized, detail-oriented, self-starting multi-tasker who is also collaboratively minded, deadline-conscious, and flexible. Excellent oral and written communications skills are essential. Advanced Microsoft Office Suite and Mac OS skills are required. At least 2 years administrative experience is preferred, ideally having reporting to senior management. A passion for reading and literature is a must.

Compensation: This is a full-time exempt position with a benefits package including paid time off, health care, and other benefits. Salary is $38,000–$40,000, depending on experience.

To Apply for the Position: Send resume and cover letter to jobs@nationalbook.org with the subject line Administrative Assistant. Position begins in spring 2019 and applications will be reviewed as they are received. No phone calls please.

The National Book Foundation is committed to inclusivity and does not discriminate on the basis of race, religion, ethnicity, age, gender identity, sexual orientation, socio-economic status, nationality, marital status, parental status, military service, or disability.



Internships

The National Book Foundation, presenter of the National Book Awards, welcomes applications from individuals seeking internships at the center of an established and active literary nonprofit. Interns assist with a variety of tasks and programs, including the National Book Awards, 5 Under 35, BookUp, Book Rich Environments, Why Reading Matters, and the Innovations in Reading Prize, as well as administrative, marketing and social media projects.

Internships at the National Book Foundation include a robust introduction to the world of literary non-profits, with exposure to aspects of programming, development, community engagement, and operations. Our small and dedicated staff ensures that every intern receives the mentorship and experience necessary to progress in the arts or publishing industry.

Our internships operate on a seasonal calendar, and require a minimum of 16 hours a week (ideally two full work days).

Fall Internships: September – December
Applications due July 1

Spring Internships: January – April
Applications due November 1

Internships are open to students currently enrolled in an undergraduate or graduate course of study; priority is given to applicants who will be receiving course credit for their internship.

General responsibilities include, but are not limited to:

  • Assisting with National Book Award entries and procedures
  • Helping with the coordination of National Book Awards Week events and related materials
  • Receiving and sorting National Book Award Ceremony RSVPs and related correspondence
  • Supporting education and public program initiatives through event assistance, materials management, and program tracking and documentation.
  • Contributing to the National Book Foundation’s social media outlets.
  • Editing of press releases and marketing materials
  • Assisting at events outside working hours.

Qualifications: We are looking for a responsible self-starter who is hard-working, detail-oriented, organized, and able to multi-task. Excellent oral and written communication skills required. Having a passion for reading and literature is a must.

Compensation: Internships are unpaid; a local travel stipend is available.

To Apply for An Internship: Send resume, cover letter, and a list of ten favorite contemporary books to jobs@nationalbook.org with the subject line Internship as well as the season applying for. In the body of your email, please indicate where you are enrolled as a student, and whether you will be receiving course credit.

The National Book Foundation is committed to inclusivity and does not discriminate on the basis of race, religion, ethnicity, age, gender identity, sexual orientation, socio-economic status, nationality, marital status, parental status, military service, or disability.

About the Organization:

The mission of the National Book Foundation, presenter of the National Book Awards, is to celebrate the best literature in America, expand its audience, and ensure that books have a prominent place in American culture. The Foundation approaches this work from three programmatic angles: Awards & Honors, recognizing exceptional authors, literature, and literary programs; Education & Access initiatives, helping young and adult readers develop a lifelong passion for books; and Public Programs, bringing acclaimed authors to communities nationwide to engage in conversations about books and the power of literature as a tool for understanding our world, cultivating meaningful discourse around the issues of our age. Information on all of the Foundation’s programs can be found online at nationalbook.org.